VOLUNTEER ROLES
League Coordinator
-attend league meetings
-insurance applications
-Hockey Canada application
-On WhatsApp Pond Hockey group chat
-pays insurance for players and coaches
League Coordinator Assistant
-help the coordinator with needed tasks
Treasurer
-pay the bills
-collect registration fees
-reimburse volunteer fees at the end of the season
Volunteer Coordinator
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ensure volunteers are selected
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coordinate with Team Manager for areas needed
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help guide volunteers
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Create master list of all volunteer assignments
Ice Scheduling Coordinator
-regular season games
-coordinate with Cheryl
-schedule tournaments
-communicate with league coordinator
-On WhatsApp Pond Hockey group chat
-schedule on google docs by Cheryl
-communicates with team manager and head coach
Rink Manager
-Bragg Creek Hockey representative
-communicate with townsite and Bragg Creek Hockey
-working with community volunteers
- ice flooding
- making, maintaining ice
-inventory propane supplies
-rink prep (October)
-driver insurance for zamboni through townsite
-liaison with townsite on ice / zamboni maintenance
Ice Maintenance Coordinator
-ice maintenance training for all ice keepers
-organize / train zamboni drivers
-works with Rink Manager
-coordinates ice volunteers
-tournament / game ice maintenance schedule
Ice Maintenance Worker: (2 / team = 12 total)
-make ice
-operate / maintain zamboni
Marketing Manager
Advertise to attract new players
-LSH
-Banded Peak School
-Principle’s blog
-morning announcements
-highway signs
-in front of Redwood
-inside Redwood (community centre)
-outside the BCCA
-Highway 8 traffic circle
-players handing out flyers at school in team hoodies (first week of school)
-Facebook community pages
-flyer at local stores
-The Chatter
-flyer at BCCA and Redwood mailboxes
Fundraising Coordinator
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fundraisers throughout the season
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communicates with the Team Managers and League Coordinator
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organizes 3 other volunteers to help with fundraising in conjunction with Volunteer Coordinator and Team Managers
Team Manager (1 per team = 6 total)
-ensure all team volunteer positions are filled, with help from Volunteer Coordinator
-send out welcome letter and invite all families to join Teamsnap
-set up Teamsnap with parent / player info
-update Teamsnap with practices / games / cancelations
-post schedules and updates on Teamsnap
-remind parents to reply on Teamsnap / fill in availability
-create duotang with each players emergency contact and give to head coach (master copy in binder of all players info stored at skate shake)
-first aid kids distributed to all head coaches at beginning of season
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collect player medicals
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communication between league coordinator / parents / coaches
-ensure a ref is assigned for each game
-handout jersey to Jersey Parent at the beginning of the season
Jersey Parent (1 per team = 6 total)
-make master list of jersey
-jersey numbers
-parent name,
-players name
-parent’s phone number and email
-collect jersey deposit $65 / jersey
-collect jerseys at the end of every game
-wash jerseys as needed
-end of season
-wash jerseys
-remove name bars and return name bars to families
-return deposit cheques (for undamaged jersey)
-inventory and let Team Manager know if any replacements are needed
-delivery jerseys to storage space (with inventory list) for the off season
Head Coach (1 per team = 6 total)
-coaching / drills
-attend games and practices
-ref coordinating with Team Manager
-instruct Team Manager to set pre-season mandatory meeting with players parents
-discuss coaches expectations (Teamsnap, sportsmanship, player positions)
*coaches will be responsible to ref their own games this season due to Covid-19 restrictions
Assistant Coach (2 per team)
-assist head coach
-attend games and practices
*coaches will be responsible to ref their own games this season due to Covid-19 restrictions
Website Manager
-updating coaching information on website
-update practice schedule on website
-update / maintain links to correspond with registration and volunteering
-update COVID information on website
Registration Coordinator / Teamsnap
-update registration information in summer (open registration mid August to early September)
-create teamsnap registration for the season
-coordinate with league coordinator / website manager and volunteer coordinator
-create teams on Teamsnap after registration is complete (in conjunction with Coaches and League Coordinator)
Sponsorship Coordinator
*discuss with League Coordinator if we need all new jerseys for the entire league or just replacement jerseys
if ordering all new for the entire league
-find sponsors for new jerseys
-~$1,000 for each team (6 teams)
-ask sponsor for $500 / shoulder
-decide on colour / logo
Hockey Paraphernalia
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order hoodies / team socks / name bars
-from Teamsnap registration
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distribute to families
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collect money (hopefully families will pay when they register via Teamsnap)
Scorekeeper / Firepit Scheduler (1 per team = 6 total)
-create master scorekeeper / firepit schedule of individual families (Coaches and Assistant Coaches excluded) working for each team for every home game
-email all Team Managers master schedules for all duties
-parents are responsible for trading shifts if they are unable to make their scheduled day
Scorekeeper / Firepit Duties
-set up fire, chop kindling
-set up and take down scoreboard (instructions inside concession)
-keep score during games, ring buzzer at end of game
Team / Individual Photos [and Hotel Booking]
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book photographer, makes sure Coaches can attend
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Kevin Bullock, photographybybully.com
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No sitting fees
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Photos are taken at night on Redwood ice
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Ask photographer if they require a bench? Ice cleaned?
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Supply photographer with all team rosters
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each family must purchase their own photos at the photo shoot
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notify families of date via Team Managers
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distribute photos
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Book hotel for year end tournament (credit card required when you book)
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Notify Team Managers so they can notify their team families
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typically we book the Ramada Inn and Suites in Canmore
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reserve a block of 40 rooms in December for the March tournament
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*there will not be a tournament this season due to Covid-19 therefore no hotel booking
End of Season Gifts
-purchase year end gifts
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Head Coach and Assistant Coach
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Players
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Team managers
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League Coordinator
The following jobs are to be determined based on Covid-19 guidelines:
Year End Party Planner
-organize a year end party that suits your team (players and age group)
-confirm budget with treasurer
-purchase food and drinks, or arrange a potluck
-present Coaches with gifts and thank you cards
-ensure Coach, Assistant Coach, and Team Manager are able to attend the party
Tournament Coordinator
-order trophies for all league teams
-work with League Coordinator
-player gift bags
Referees
-must be certified as a referee for teams U11-U18